AV Equipment Checklist: Corporate Event in Atlanta

Presented by Event Rentals NYC — a KLAV Group Company

Planning a corporate event in Atlanta? Use this professional AV checklist — built from 1,000+ events produced for clients like Facebook, Ogilvy, Nickelodeon, and Maserati — to spec every rental you need without overspending or under-equipping.

Sound

The foundation of any corporate event. Audible, balanced sound makes keynotes land and panels flow.

• Line Array PA System — Needed when: 150+ attendees or rooms larger than 3,000 sq ft. Qty: 1 system (2 tops + 2 subs). Cost: $600–$1,400/day.
• Wireless Handheld Mics (Shure ULX-D or SM58) — Needed when: Panels, Q&A, emcee. Qty: 4. Cost: $75–$150/each per day.
• Wireless Lavalier Mics — Needed when: Keynote speakers, fireside chats. Qty: 2–4. Cost: $75–$150/each per day.
• Stage Monitors — Needed when: Live speakers, musical performances. Qty: 2. Cost: $100–$200/each per day.
• Digital Mixer (Yamaha QL1 / Allen & Heath SQ-5) — Needed when: Any event with more than 2 mic sources. Qty: 1. Cost: $300–$600/day.

Lighting

Professional lighting transforms a hotel ballroom into a Fortune 500 stage.

• LED Uplighting (Chauvet Freedom Par) — Needed when: Any corporate reception. Qty: 16–24. Cost: $30–$50/fixture per day.
• Dance Floor Wash (Moving Heads) — Needed when: After-party segment. Qty: 4. Cost: $150–$250/each per day.
• Stage Wash + Key Light — Needed when: Presentations, awards. Qty: 4–6 ellipsoidals. Cost: $75–$125/each per day.
• Ambient Pin Spots — Needed when: Dinner events, centerpieces. Qty: 10–15. Cost: $25–$40/each per day.
• Lighting Console (ChamSys / grandMA) — Needed when: 10+ fixtures. Qty: 1. Cost: $200–$500/day.

Video

Visuals carry the brand message. Never skimp on resolution or brightness.

• 10K–20K Lumen Projector — Needed when: Ballroom presentations. Qty: 1–2. Cost: $800–$2,500/each per day.
• Fast-Fold Projection Screen (12ft or 16ft) — Needed when: Projector in use. Qty: 1–2. Cost: $250–$600/each per day.
• 65"–85" 4K TV Displays — Needed when: Breakout rooms, sponsor lounges, registration. Qty: 2–6. Cost: $200–$400/each per day.
• LED Video Wall (P3.9 Indoor) — Needed when: High-end general sessions (upgrade from projection). Qty: 10ft x 6ft panel. Cost: $3,500–$7,500/day.
• Video Switcher (Blackmagic ATEM) — Needed when: Multi-camera or multi-source events. Qty: 1. Cost: $300–$600/day.

DJ / Music

Every corporate event needs a branded welcome reception and an after-party.

• Pioneer CDJ-3000 Turntables — Needed when: Pro DJ on-site. Qty: 2. Cost: $250–$400/each per day.
• Pioneer DJM-A9 Mixer — Needed when: Paired with CDJs. Qty: 1. Cost: $200–$400/day.
• DJ Controller (Pioneer DDJ-FLX10) — Needed when: Budget DJ setup. Qty: 1. Cost: $150–$300/day.
• Branded DJ Booth (White Scrim + Facade) — Needed when: On-camera or sponsor activation. Qty: 1. Cost: $200–$500/day.

Extras

The details that turn a good event into a memorable one.

• Photo Booth (360 Spinner or Open Air) — Needed when: Networking reception. Qty: 1. Cost: $600–$1,500/day.
• Low-Lying Fog Machine — Needed when: Dance floor or grand entrance. Qty: 1–2. Cost: $200–$400/each per day.
• CO2 Confetti Cannons — Needed when: Awards reveal or finale. Qty: 2–4. Cost: $150–$300/each per day.
• Haze Machine (DMX) — Needed when: Lighting beams need visibility. Qty: 1. Cost: $150–$250/day.

Ready to Book Your Atlanta Corporate Event?

Event Rentals NYC — a KLAV Group company — delivers Fortune 500 production nationwide. We handle spec, delivery, installation, on-site technicians, and strike. Tri-state to Atlanta and beyond.

Call 646-280-9522 or email ozzy@klavgroup.com for a same-day quote.