AV Equipment Checklist
Complete Conference Setup Guide for Nashville Events
A KLAV Group Company
Sound System
Professional PA System
When Needed: 2-3 weeks before event
Recommended Quantity: 1 complete system (2 main speakers, powered mixer)
Cost Range: $800 - $1,500
Notes: Essential for keynotes, presentations, and announcements to reach all attendees
Wireless Microphones
When Needed: 2 weeks before
Recommended Quantity: 3-4 handheld mics (plus 1-2 lapel mics)
Cost Range: $150 - $300 per mic
Notes: Includes charging stations and backup batteries
Monitor Speakers
When Needed: 2 weeks before
Recommended Quantity: 2-4 floor monitors
Cost Range: $300 - $600
Notes: Allows speakers and performers to hear themselves
Audio Mixer & Control Panel
When Needed: 1 week before
Recommended Quantity: 1 professional mixer
Cost Range: $400 - $800
Notes: Manages all audio inputs and outputs; includes operator support
Lighting System
Uplighting (Wall/Ambient)
When Needed: 2 weeks before
Recommended Quantity: 8-12 LED uplights
Cost Range: $600 - $1,200
Notes: Creates atmosphere; RGB color options available
Stage Lighting
When Needed: 2 weeks before
Recommended Quantity: 4-6 spotlights, 8-10 wash lights
Recommended Resources
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