AV Equipment Checklist for Manhattan Conferences
Professional Audio-Visual Rentals by Event Rentals NYC (A KLAV Group Company)
Planning a conference in Manhattan? Our comprehensive AV equipment checklist helps you determine exactly what you need for a professional, engaging event. Whether you're hosting 50 attendees or 500, Event Rentals NYC has the equipment and expertise to make your conference unforgettable.
Sound System
PA System (Main Speakers)
When Needed: For all presentations and keynote addresses
Typical Qty: 2-4 speakers depending on venue size (for 200-500 people)
Rental Cost: $400-$1,200 per day
Microphones (Wired & Wireless)
When Needed: For speakers, panelists, and Q&A sessions
Typical Qty: 4-8 microphones (mix of handheld, lavalier, and podium)
Rental Cost: $50-$150 per microphone, per day
Monitor Speakers
When Needed: On-stage monitoring for speakers and performers
Typical Qty: 2-4 monitors for stage areas
Rental Cost: $200-$500 per day
Audio Mixer/Console
When Needed: To manage all audio inputs and outputs
Typical Qty: 1 digital mixer (16-32 channels)
Rental Cost: $150-$400 per day
Lighting
Stage Lighting
When Needed: To highlight speakers and main stage areas
Typical Qty: 6-12 theatrical lights with stands and dimmers
Rental Cost: $500-$1,500 per day
Uplighting
When Needed: To create ambient atmosphere and brand colors
Typical Qty: 8-16 LED uplights (color-changing)
Rental Cost: $300-$800 per day
Ambient/General Lighting
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