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AV Equipment Checklist – Conference in Jacksonville | Event Rentals NYC
AV Equipment Checklist: Conference in Jacksonville
Planning a conference in Jacksonville? Whether you're hosting 100 or 1,000 attendees, having the right AV equipment ensures your presentations land, your breakout sessions run smoothly, and your event looks world-class. Below is a practical checklist from Event Rentals NYC, a KLAV Group company with 20+ years of production experience and 1,000+ events delivered.
Sound System
| Item | When You Need It | Recommended Qty | Rental Range |
|---|
| Line Array PA System | Keynotes, general sessions over 200 people | 2 stacks (L/R) | $800–$2,500/day |
| Wireless Handheld Microphones | Q&A sessions, panel discussions | 4–6 units | $75–$150 each/day |
| Wireless Lavalier Microphones | Keynote speakers, presenters on stage | 2–4 units | $100–$200 each/day |
| Stage Monitors | Speakers who need to hear themselves clearly | 2–4 wedges | $100–$175 each/day |
| Digital Mixer (32-channel) | Any event with multiple audio sources | 1 unit | $300–$600/day |
Lighting
| Item | When You Need It | Recommended Qty | Rental Range |
|---|
| LED Uplighting | Ballroom ambiance, branded color washes | 16–24 fixtures | $25–$50 each/day |
| Stage Wash Lights | Illuminating speakers and panelists on stage | 4–8 fixtures | $75–$150 each/day |
| Moving Head Spotlights | Award ceremonies, entertainment segments | 4 units | $200–$400 each/day |
| Ambient/Breakout Room Lighting | Smaller rooms, networking lounges | 8–12 fixtures | $20–$40 each/day |
Video & Displays
| Item | When You Need It | Recommended Qty | Rental Range |
|---|
| HD Projector (10,000+ lumens) | Main stage presentations, large rooms | 1–2 units | $500–$1,500/day |
| Projection Screens (12–16 ft) | Paired with projectors for visibility | 1–2 screens | $200–$500 each/day |
| LED Video Wall | Premium events, high-visibility branding | 1 wall (8x12 ft min) | $2,000–$5,000/day |
| TV Displays (65–75") | Breakout rooms, signage, registration | 4–8 units | $150–$300 each/day |
DJ & Music
| Item | When You Need It | Recommended Qty | Rental Range |
|---|
| DJ Controller + Laptop Setup | After-party, networking reception | 1 setup | $200–$400/day |
| Turntables (pair) | Live DJ performances, themed events | 1 pair | $250–$500/day |
| DJ Booth/Facade | Any event with a visible DJ area | 1 unit | $150–$350/day |
Extras
| Item | When You Need It | Recommended Qty | Rental Range |
|---|
| Photo Booth (open-air) | Networking events, branded activations | 1 unit | $500–$1,200/event |
| Fog/Haze Machine | Stage presentations, lighting enhancement | 1–2 units | $75–$200/day |
| Confetti Cannons | Award reveals, closing ceremonies | 2–4 units | $50–$150 each |
Ready to Rent AV for Your Jacksonville Conference?
Event Rentals NYC delivers nationwide — including Jacksonville, FL. Our team handles delivery, setup, and on-site tech support so you can focus on your attendees.
Get a Free Quote at EventRentalsNYC.com
A KLAV Group Company · 20+ Years · 1,000+ Events · Fortune 500 Trusted
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Clean, semantic HTML with styled tables, practical quantities and pricing for a typical conference, and a strong CTA at the bottom. Around 600 words of content with all five checklist sections covered.