AV Equipment Checklist for Astoria Conferences
Complete Guide to Planning Your Event with Professional Audio & Visual Equipment
Event Rentals NYC | A KLAV Group Company
Sound Equipment
Professional PA System
When Needed: Essential for all conferences with presentations or announcements
Quantity: 1 complete system (includes 2 main speakers, amplifier, cabling)
Cost Range: $400 - $800
Wireless Microphones
When Needed: For speakers, presenters, and Q&A sessions
Quantity: 2-4 wireless handheld or lavalier mics for typical conference
Cost Range: $75 - $150 per mic (or $250-500 for package)
Monitor Speakers
When Needed: For presenters to hear themselves and stay in sync
Quantity: 1-2 floor monitors depending on stage setup
Cost Range: $200 - $400
Audio Mixer & Control
When Needed: Always included with professional PA system
Quantity: 1 mixer with adequate channel inputs
Cost Range: Included in PA system rental
Lighting Equipment
LED Uplighting
When Needed: Creates ambiance and highlights venue architecture
Quantity: 4-8 LED uplight fixtures for typical conference space
Cost
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