The Ultimate AV Equipment Checklist for Your Austin Concert
Planning a concert in Austin? Whether you're hosting at a downtown warehouse, a Sixth Street venue, or an outdoor amphitheater, dialing in the right AV setup is the difference between a forgettable night and a sold-out reputation. Use this concert-grade checklist from Event Rentals NYC, a KLAV Group company with 1,000+ events produced for clients like Madison Square Garden, Barclays Center, Hot 97, and Power 105.1.
Sound: The Heartbeat of Every Concert
Book sound gear 4-6 weeks out. Austin's competitive concert calendar means top-tier rigs disappear fast, especially during SXSW and ACL season.
- PA System (Line Array): 2 main hangs + 4 subs for crowds of 500-1,500. Cost: $2,500-$6,000/day.
- Stage Monitors / In-Ears: 4-8 wedges or a full IEM system for the headliner. Cost: $400-$1,800/day.
- Microphones: 4 wireless vocal handhelds (Shure SM58 or Beta 58A), 8 instrument mics, 2 DI boxes. Cost: $300-$900/day.
- Digital Mixer: Yamaha CL5, Allen & Heath dLive, or Midas M32. Cost: $500-$1,500/day.
- Cables, Snake, Stands: Always order 20% extra. Cost: $150-$400/day.
Lighting: Set the Mood, Sell the Show
Lock lighting 3-4 weeks out. Programming a proper light show takes time.
- Stage Wash & Front Light: 12-24 LED moving heads + 8 ellipsoidals. Cost: $1,200-$3,500/day.
- Uplighting: 16-32 wireless LED uplights to color the venue walls. Cost: $400-$1,200/day.
- Dance Floor Lighting: 4-8 moving heads + 2 strobes + 1 hazer. Cost: $600-$1,500/day.
- Ambient / Lounge Lighting: Pin spots on cocktail tables, gobo projections of the artist's logo. Cost: $300-$800/day.
- Lighting Console & LD: GrandMA3 or Hog 4 with a programmer. Cost: $600-$1,400/day.
Video: Make Every Seat the Best Seat
Reserve video 3-5 weeks out. LED walls and projection mapping require advance design.
- LED Video Wall: 12ft x 8ft P3.9 wall behind the stage. Cost: $3,500-$8,000/day.
- Projector & Screen: 10,000-lumen projector + 12ft fast-fold screen for backup or side IMAG. Cost: $800-$2,200/day.
- TV Displays: 4-6 55" displays for VIP areas, sponsor activations, and signage. Cost: $250-$600/day each.
- Live Camera & Switcher: 2 PTZ cameras + ATEM Mini Extreme for IMAG. Cost: $700-$1,800/day.
DJ & Music: Keep the Energy Between Sets
Confirm DJ gear 2-3 weeks out. Riders dictate exact specs.
- Turntables: Pair of Technics SL-1200MK7 + Pioneer DJM-S11 mixer. Cost: $400-$900/day.
- CDJs / Controller: 2x Pioneer CDJ-3000 + DJM-A9 mixer. Cost: $700-$1,600/day.
- DJ Booth Façade: 8ft LED-front booth with monitor wedge. Cost: $500-$1,200/day.
Extras: The Details That Get Reposted
Lock extras 2-4 weeks out.
- 360 Photo Booth: 1 booth with attendant + custom overlay. Cost: $800-$1,800/event.
- Low-Lying Fog / Hazer: 2 hazers + 1 low-fog machine. Cost: $250-$700/day.
- Confetti / CO2 Cannons: 4 stage-front cannons + confetti reload kit. Cost: $400-$1,200/event.
Rent the Full Package from Event Rentals NYC
One vendor, one invoice, one production team that has rigged everything from MSG to the Maserati Levante launch. Call Event Rentals NYC at 646-280-9522 or email ozzy@klavgroup.com to lock in your Austin concert package today. We deliver, set up, run show, and load out — so you can focus on the music.