AV Equipment Checklist: Church Concert in Richmond

Brought to you by Event Rentals NYC — a KLAV Group company. Trusted by Hillsong NYC, Christian Cultural Center Brooklyn, and Newark Symphony Hall.

Planning a church concert in Richmond? Whether you're hosting 200 worshippers in a sanctuary or 2,000 in an arena-style space, the right AV gear is the difference between a forgettable night and a moment that moves people. Use this checklist to make sure nothing gets missed.

Sound

Book sound gear at least 3-4 weeks out. It's the most important investment of the night.

• Line Array PA System — Needed: Always. Quantity: 1 left/right system for up to 1,000 guests; add subs for full-band worship. Cost: $800–$2,500/day.
• Subwoofers — Needed: Live band, contemporary worship. Quantity: 2–4 dual-18" subs. Cost: $150–$400/day each.
• Wireless Handheld Mics (Shure ULXD/QLXD) — Needed: Pastor, worship leader, special guests. Quantity: 4–8. Cost: $75–$150/day each.
• Wireless Lavalier/Headset Mics — Needed: Pastor preaching, hands-free vocalists. Quantity: 2–4. Cost: $75–$125/day each.
• Choir Mics (condenser hanging mics) — Needed: Choir of 10+. Quantity: 3–6. Cost: $50–$100/day each.
• Instrument Mics & DI Boxes — Needed: Live band. Quantity: drum kit pack + 4–6 DIs. Cost: $200–$500/day.
• In-Ear Monitors or Floor Wedges — Needed: Always for live bands. Quantity: 4–8 mixes. Cost: $100–$250/day per mix.
• Digital Mixer (Yamaha CL5, Midas M32, Allen & Heath SQ) — Needed: Always. Quantity: 1 FOH + 1 monitor desk for larger shows. Cost: $400–$1,200/day.

Lighting

Lighting transforms worship. Reserve 2–3 weeks ahead.

• Stage Wash (LED PAR cans) — Needed: Always. Quantity: 8–16 fixtures. Cost: $25–$60/day each.
• Moving Head Beams/Spots — Needed: Concert energy moments. Quantity: 4–8. Cost: $75–$150/day each.
• Uplighting (battery LED uplights) — Needed: Sanctuary ambiance, lobby. Quantity: 12–24. Cost: $25–$45/day each.
• Ambient/House Wash — Needed: Audience visibility for testimonies. Quantity: 4–8 fixtures. Cost: $30–$60/day each.
• Follow Spot — Needed: Solo artists, special guests. Quantity: 1–2. Cost: $200–$400/day.
• Hazer/Fogger for light beams — Needed: Concert atmosphere. Quantity: 1. Cost: $100–$200/day.

Video

Critical for IMAG, lyrics, and sermon support.

• LED Wall (per square foot) — Needed: Modern worship experience. Quantity: 10x18 ft minimum. Cost: $1,500–$5,000/day.
• Projector (10K–20K lumens) + Screen — Needed: Lyric projection. Quantity: 1–2 setups. Cost: $600–$1,800/day.
• Confidence Monitors — Needed: Worship team, pastor. Quantity: 2–4. Cost: $150–$300/day each.
• TV Displays (55"–75") — Needed: Lobby, overflow rooms. Quantity: 2–6. Cost: $125–$275/day each.
• Camera Package + Switcher (ATEM) — Needed: IMAG, livestream. Quantity: 3-camera kit. Cost: $800–$2,000/day.

DJ / Music

• DJ Controller (Pioneer DDJ-FLX10 / CDJ-3000 pair) — Needed: Pre-show, intermissions, after-party. Quantity: 1 setup. Cost: $250–$600/day.
• DJ Booth Facade with Custom Branding — Needed: Visual presentation. Quantity: 1. Cost: $150–$350/day.
• Backline: Drum Kit, Bass Amp, Guitar Amps, Keyboard — Needed: Worship band. Quantity: full backline. Cost: $400–$1,200/day.

Extras

• Photo Booth (open-air, 360 spinner, or enclosed) — Needed: Reception/fellowship. Quantity: 1. Cost: $500–$1,200/event.
• Low-Lying Fog Machine — Needed: Dramatic worship moments. Quantity: 1–2. Cost: $200–$400/day.
• Confetti Cannons (CO2-powered) — Needed: Finale celebration. Quantity: 4–8. Cost: $75–$150 each + $200 operator.
• Stage Risers + Pipe & Drape — Needed: Tiered choir, backdrop. Quantity: as needed. Cost: $150–$500/day.

Ready to Book?

Event Rentals NYC — a KLAV Group company — delivers Fortune 500-grade AV anywhere on the East Coast, including Richmond. We've powered events at Madison Square Garden, Hillsong NYC, and Newark Symphony Hall. Your church deserves the same quality.

Call 646-280-9522 or email ozzy@klavgroup.com for a same-day quote. Mention this checklist for 10% off your first rental.