The Ultimate Block Party AV Equipment Checklist
Louisville Edition — Powered by Event Rentals NYC, a KLAV Group company
Throwing a block party in Louisville? Whether you're closing down a street in NuLu, taking over a cul-de-sac in St. Matthews, or filling a parking lot in the Highlands, the right AV setup turns a backyard hangout into an unforgettable neighborhood event. Use this checklist to plan like a pro.
Sound
The foundation of any block party. Bad audio kills the vibe instantly.
- PA Speakers (2x tops, 1-2x subs) — Need from setup to teardown. For 100-300 guests outdoors, two 15" tops plus a single 18" sub handle it cleanly. Rental: $150-$400/day.
- Wireless Microphones (2-4) — Required for MC announcements, toasts, and live performances. Handheld dynamic mics work best outdoors. Rental: $40-$80/day each.
- Stage Monitors (1-2 wedges) — Essential if you have live acts or a DJ working the crowd. Rental: $60-$120/day each.
- Mixer (8-16 channel) — Needed at sound check. A digital mixer with built-in effects covers DJ, mics, and live inputs. Rental: $100-$250/day.
Lighting
Daytime parties roll into night fast. Plan lighting before sundown.
- LED Uplighting (8-12 fixtures) — Place around fences, trees, and building facades after sunset. Rental: $25-$45/fixture.
- Dance Floor Lighting (2-4 moving heads or wash lights) — Need ready by 8 PM. Brings energy to the dance area. Rental: $75-$150/fixture.
- Stage Lighting (4-6 par cans on truss) — Required if any live performance is happening. Rental: $200-$500 package.
- Ambient/String Lighting (100-200 ft) — Drape over seating areas for warmth and Instagram appeal. Rental: $50-$120 per run.
Video
Optional but powerful for branded events, sponsor recognition, or game-day viewing.
- Outdoor Projector (5,000+ lumens) — Only useful after dark. Great for slideshows or movies. Rental: $250-$600/day.
- Inflatable or Tripod Screen (12-16 ft) — Pair with the projector. Rental: $200-$450/day.
- 55"-75" TV Displays (1-2) — Use at registration, sponsor booths, or near the bar for sports. Rental: $150-$350/day each.
DJ & Music
Your DJ booth is the heartbeat of the party.
- Pioneer CDJs or Turntables (pair) — Required if you've hired a professional DJ. Rental: $300-$500/pair.
- DJ Controller (Pioneer DDJ or Rane) — Best for laptop-based DJs. Rental: $125-$250/day.
- DJ Booth Facade with Lighting — Polishes the look. Branded scrim available on request. Rental: $150-$300.
Extras
The wow-factor pieces that make guests post about your event.
- Photo Booth (open-air with backdrop) — Must arrive 2 hours before guests. Includes props and instant prints. Rental: $500-$900 (3-4 hours).
- Fog or Haze Machine — Use sparingly outdoors; pairs with lighting. Rental: $50-$100/day.
- Confetti Cannons (4-8) — Save for grand finale moments. Rental: $20-$40 each.
- CO2 Jets (2) — Optional for the climactic drop. Rental: $200-$400/pair.
Why Rent From Event Rentals NYC
Backed by KLAV Group's 20+ years and 1,000+ events — including Madison Square Garden, Barclays Center, Hot 97, and Hillsong NYC — Event Rentals NYC delivers concert-grade gear with white-glove service, even in Louisville. Free consultation, on-site technicians available, and turnkey packages built for block parties.
Ready to lock in your Louisville block party gear?
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