The Ultimate Birthday Party AV Equipment Checklist — Brooklyn Edition

Brought to you by Event Rentals NYC, a KLAV Group company

Throwing a birthday party in Brooklyn? Whether you're booking a loft in Williamsburg, a rooftop in Bushwick, or a backyard in Park Slope, the right AV gear turns a gathering into an unforgettable night. Use this professional checklist from Event Rentals NYC to plan like a pro.

Sound

Sound is the backbone of every birthday party. Without clear audio, music falls flat and toasts get lost.

• Powered PA Speakers — Needed for every party with music or speeches. Recommended: 2 speakers for up to 100 guests, 4 for 150+. Rental range: $150–$450/day.
• Wireless Microphones — Needed for toasts, host announcements, and birthday speeches. Recommended: 2 handhelds. Rental range: $75–$150/day.
• Stage Monitors — Needed if you have live performers or a dedicated DJ booth. Recommended: 1–2 wedges. Rental range: $60–$120/day each.
• Digital Mixer — Needed to balance mics, music, and any live input. Recommended: 12-channel minimum. Rental range: $100–$300/day.

Lighting

Lighting sets the vibe and transforms the space from daytime plain to nighttime magic.

• LED Uplighting — Needed for ambience and color branding on walls. Recommended: 8–12 fixtures. Rental range: $25–$45 per fixture.
• Dance Floor Lighting — Needed once dancing starts. Recommended: 4 moving heads plus 1 laser. Rental range: $200–$500/day.
• Stage Wash Lights — Needed if there's a performance area or cake reveal. Recommended: 4 par cans. Rental range: $100–$200/day.
• Ambient String Lights / Pin Spots — Needed for cocktail hour and photo ops. Recommended: 100 ft of bistro lighting plus 2 pin spots for the cake. Rental range: $150–$350/day.

Video

Video displays bring photo tributes, slideshows, and live visuals to life.

• HD Projector (5,000+ lumens) — Needed for slideshows and video tributes. Recommended: 1 unit. Rental range: $250–$600/day.
• Projection Screen — Needed to pair with projector. Recommended: 8 ft or 10 ft tripod screen. Rental range: $75–$200/day.
• 55" or 65" TV Displays — Needed for step-and-repeat visuals, social feeds, or menus. Recommended: 2 displays on stands. Rental range: $150–$300 per screen.

DJ & Music

Your DJ setup drives the energy curve of the night — cocktail hour, dinner, dance floor peak.

• Pro DJ Controller (Pioneer DDJ or XDJ) — Needed for every party with a live DJ. Recommended: 1 unit. Rental range: $200–$450/day.
• Turntables (Technics 1200s) — Needed for vinyl or scratch DJs. Recommended: 2 decks plus battle mixer. Rental range: $300–$600/day.
• Branded DJ Facade / Booth — Needed for a polished look in all photos. Recommended: 1 white scrim booth. Rental range: $150–$400/day.

Extras That Wow

These are the details that turn a nice party into a legendary one.

• Photo Booth (360 or Open-Air) — Needed for social sharing moments. Recommended: 1 booth with attendant. Rental range: $500–$1,200.
• Low-Lying Fog Machine — Needed for dramatic cake reveals and first dances. Recommended: 1 unit. Rental range: $150–$300/day.
• CO2 Confetti Cannons — Needed for the birthday countdown moment. Recommended: 2 cannons. Rental range: $200–$400/pair.

Book With Brooklyn's Trusted AV Team

Event Rentals NYC, a KLAV Group company, has produced 1,000+ events for clients including Madison Square Garden, Barclays Center, and Hillsong NYC. We deliver, set up, and strike — so you just enjoy the party.

Ready to lock in your birthday party AV? Call 646-280-9522 or visit Event Rentals NYC today to request your custom quote.