AV Equipment Checklist for a Birthday Party in Boise

Brought to you by Event Rentals NYC, a KLAV Group company. 1,000+ events produced for clients including Madison Square Garden, Barclays Center, Hillsong NYC, Facebook, and Nickelodeon.

Throwing a memorable birthday party in Boise takes more than balloons and a playlist. The right AV setup turns a backyard or banquet hall into a real production. Use this checklist to plan smart, stay on budget, and skip the day-of panic.

Sound

You need this the moment guests arrive — background music, toasts, and the "Happy Birthday" moment all live or die on clean audio.

• PA Speakers (powered, 12"–15"): 2 speakers for parties up to 75 guests, 4 for 100–200. $150–$400 per pair/day.
• Wireless Microphones: 2 handhelds for toasts, speeches, and the birthday song. $45–$90 each/day.
• Stage Monitors: 1–2 wedge monitors if you have a live performer or band. $60–$120 each/day.
• Mixer (8–12 channel): 1 mixer to balance music, mics, and any live inputs. $75–$200/day.

Lighting

Bring lighting in for the evening transition — once the sun drops, ambiance does all the heavy lifting.

• LED Uplighting: 8–12 fixtures to wash the walls in your color theme. $25–$45 per unit/day.
• Dance Floor Lighting (moving heads or pars): 4–6 fixtures over the dance area. $50–$100 each/day.
• Stage Wash: 2–4 par cans if there is a stage, cake table, or photo backdrop. $30–$60 each/day.
• Ambient String Lights / Bistro Bulbs: 100–200 ft for outdoor or tent setups. $2–$4 per linear foot.

Video

Plan video for the slideshow moment, sports watch parties, or a photo montage during dinner.

• HD Projector (5,000+ lumens): 1 projector for slideshows or video tributes. $200–$500/day.
• Projector Screen (8x8 or 9x16): 1 screen sized to the room. $125–$300/day.
• 55"–75" TV Displays on Stands: 2 displays for highlight reels, menu boards, or signage. $175–$400 each/day.

DJ / Music

Book the DJ gear early — quality controllers and booths get reserved fast on weekends in Boise.

• DJ Controller (Pioneer DDJ or equivalent): 1 controller with laptop stand. $150–$300/day.
• Turntables (CDJs or vinyl decks): 2 decks plus DJ mixer for pro-level DJs. $250–$500 set/day.
• DJ Booth / Facade with LED Front: 1 booth for a polished look. $150–$350/day.
• DJ Headphones & Cables: Always confirmed in the rental package.

Extras

The "wow" factor — book these once the core AV is locked.

• Photo Booth (open-air with props): 1 booth with attendant for 3+ hours. $500–$1,200/event.
• Fog / Haze Machine: 1 low-fog machine for the dance floor reveal. $75–$150/day.
• Confetti Cannons (CO2 or electric): 2–4 cannons for the cake or countdown moment. $40–$120 each.

Rent the Full Setup From Event Rentals NYC

Event Rentals NYC (a KLAV Group company) ships nationwide and serves Boise birthday parties with concert-grade gear, on-site techs, and turnkey delivery. Skip the guesswork — let the team that produced events at Madison Square Garden and UBS Arena handle yours.

Call 646-280-9522 or visit klavgroup.com to lock in your birthday party rentals today.