The Complete Bar Mitzvah AV Equipment Checklist (Sacramento Edition)
Planning a Bar Mitzvah in Sacramento? After producing 1,000+ events for venues like Madison Square Garden, Barclays Center, and Hillsong NYC, the team at Event Rentals NYC (a KLAV Group company) put together this practical, no-fluff checklist to make sure your simcha runs flawlessly from candle lighting to the last hora.
Sound System
You need this before the ceremony begins — set up 3 hours prior for soundcheck.
- PA Speakers (Main): 2 powered tops (12"–15") + 2 subwoofers for 100–200 guests. Rental: $250–$600. Add a second pair for 250+ guests.
- Wireless Microphones: 4 handhelds (Rabbi, Bar Mitzvah boy, parents, MC) + 2 lavaliers for speeches. Rental: $50–$90 per mic.
- Stage Monitors: 2 wedge monitors if you have live music or a band. Rental: $75–$125 each.
- Mixer: 12–16 channel digital mixer with onboard FX. Rental: $150–$300.
- DI Boxes & Cabling: Bring 4 DIs, XLRs, and a 50ft snake. Rental: $75 bundled.
Lighting
Load in 4–5 hours before doors open. Sacramento ballrooms run warm — LED fixtures only.
- Uplighting: 12–20 wireless LED uplights in your color palette (royal blue, gold, white). Rental: $25–$45 per fixture.
- Dance Floor Wash: 4–6 moving heads + 2 lasers on truss or T-bar stands. Rental: $400–$800 package.
- Stage Wash: 4 LED PARs front-lighting the bimah or candle-lighting stage. Rental: $150–$250.
- Ambient/Pin Spots: 10–20 battery pin spots for centerpieces. Rental: $15 each.
- Gobo Monogram: Custom-cut "Mazel Tov [Name]" projection. Rental: $200–$350.
Video
Order 7 days out so the montage video can be tested on the actual screens.
- Projector: 6,000–10,000 lumen for the family montage. Rental: $400–$900.
- Projection Screen: 9x12 ft fast-fold with dress kit. Rental: $300–$500.
- TV Displays: 2–4 x 65" 4K LED screens for cocktail hour photo loop and seating chart. Rental: $250–$400 each.
- Switcher & Laptop: ATEM Mini Pro + MacBook for live switching. Rental: $200.
DJ & Music
DJ load-in 3 hours pre-event. Confirm your DJ's gear list — never assume they bring everything.
- DJ Controller: Pioneer DDJ-FLX10 or CDJ-3000 pair + DJM-A9. Rental: $400–$1,200.
- DJ Booth Facade: White LED-lit booth with custom monogram. Rental: $300–$500.
- DJ Monitor: 1 powered 12" wedge for the booth. Rental: $100.
- Backup Laptop: Always have a redundant Serato/Rekordbox machine. Rental: $150.
Extras That Make the Night
Reserve 2–3 weeks out — these go fast in Sacramento's spring/fall season.
- 360 Photo Booth: Slow-mo guest favorite. Rental: $800–$1,500 (4 hours).
- Fog/Haze Machine: Low-lying dry-ice fogger for the grand entrance. Rental: $150–$300.
- Confetti Cannons: 2 CO2 jets + 4 handheld blasters for the hora drop. Rental: $250.
- Cold Sparkler Machines: 4 indoor-safe sparklers for the entrance. Rental: $400 set.
- Wireless Battery Power: 2 portable battery packs for cordless setups. Rental: $200.
Book Sacramento's Most Trusted AV Team
Event Rentals NYC ships nationwide and delivers full setup, operation, and breakdown by certified technicians — the same crew trusted by MSG, Barclays Center, and Webster Hall. Get a custom Bar Mitzvah package quote in under 24 hours.
Call 646-280-9522 or visit klavgroup.com to reserve your date.