The Complete Bar Mitzvah AV Equipment Checklist (Sacramento Edition)

Planning a Bar Mitzvah in Sacramento? After producing 1,000+ events for venues like Madison Square Garden, Barclays Center, and Hillsong NYC, the team at Event Rentals NYC (a KLAV Group company) put together this practical, no-fluff checklist to make sure your simcha runs flawlessly from candle lighting to the last hora.

Sound System

You need this before the ceremony begins — set up 3 hours prior for soundcheck.

• PA Speakers (Main): 2 powered tops (12"–15") + 2 subwoofers for 100–200 guests. Rental: $250–$600. Add a second pair for 250+ guests.
• Wireless Microphones: 4 handhelds (Rabbi, Bar Mitzvah boy, parents, MC) + 2 lavaliers for speeches. Rental: $50–$90 per mic.
• Stage Monitors: 2 wedge monitors if you have live music or a band. Rental: $75–$125 each.
• Mixer: 12–16 channel digital mixer with onboard FX. Rental: $150–$300.
• DI Boxes & Cabling: Bring 4 DIs, XLRs, and a 50ft snake. Rental: $75 bundled.

Lighting

Load in 4–5 hours before doors open. Sacramento ballrooms run warm — LED fixtures only.

• Uplighting: 12–20 wireless LED uplights in your color palette (royal blue, gold, white). Rental: $25–$45 per fixture.
• Dance Floor Wash: 4–6 moving heads + 2 lasers on truss or T-bar stands. Rental: $400–$800 package.
• Stage Wash: 4 LED PARs front-lighting the bimah or candle-lighting stage. Rental: $150–$250.
• Ambient/Pin Spots: 10–20 battery pin spots for centerpieces. Rental: $15 each.
• Gobo Monogram: Custom-cut "Mazel Tov [Name]" projection. Rental: $200–$350.

Video

Order 7 days out so the montage video can be tested on the actual screens.

• Projector: 6,000–10,000 lumen for the family montage. Rental: $400–$900.
• Projection Screen: 9x12 ft fast-fold with dress kit. Rental: $300–$500.
• TV Displays: 2–4 x 65" 4K LED screens for cocktail hour photo loop and seating chart. Rental: $250–$400 each.
• Switcher & Laptop: ATEM Mini Pro + MacBook for live switching. Rental: $200.

DJ & Music

DJ load-in 3 hours pre-event. Confirm your DJ's gear list — never assume they bring everything.

• DJ Controller: Pioneer DDJ-FLX10 or CDJ-3000 pair + DJM-A9. Rental: $400–$1,200.
• DJ Booth Facade: White LED-lit booth with custom monogram. Rental: $300–$500.
• DJ Monitor: 1 powered 12" wedge for the booth. Rental: $100.
• Backup Laptop: Always have a redundant Serato/Rekordbox machine. Rental: $150.

Extras That Make the Night

Reserve 2–3 weeks out — these go fast in Sacramento's spring/fall season.

• 360 Photo Booth: Slow-mo guest favorite. Rental: $800–$1,500 (4 hours).
• Fog/Haze Machine: Low-lying dry-ice fogger for the grand entrance. Rental: $150–$300.
• Confetti Cannons: 2 CO2 jets + 4 handheld blasters for the hora drop. Rental: $250.
• Cold Sparkler Machines: 4 indoor-safe sparklers for the entrance. Rental: $400 set.
• Wireless Battery Power: 2 portable battery packs for cordless setups. Rental: $200.

Book Sacramento's Most Trusted AV Team

Event Rentals NYC ships nationwide and delivers full setup, operation, and breakdown by certified technicians — the same crew trusted by MSG, Barclays Center, and Webster Hall. Get a custom Bar Mitzvah package quote in under 24 hours.

Call 646-280-9522 or visit klavgroup.com to reserve your date.