Baby Shower AV Equipment Checklist — Philadelphia
By Event Rentals NYC, a KLAV Group Company — serving Philadelphia, NYC, and the Tri-State area with full-service AV rentals.
Planning a baby shower in Philadelphia? Whether you're hosting at a private home, a banquet hall in Center City, or a rooftop venue in Fishtown, the right AV setup turns a sweet gathering into an unforgettable celebration. Use this checklist to plan smart, stay on budget, and impress every guest.
1. Sound Equipment
Sound is the backbone of your baby shower — needed for music, speeches, games, and gender reveal moments.
- PA Speakers (2x powered speakers): Needed throughout the entire event. Recommended: 2 x 12" powered speakers for 50–100 guests. Rental: $125–$275
- Wireless Microphones: Essential for toasts, host announcements, and reveal moments. Recommended quantity: 2 handheld wireless mics. Rental: $75–$150
- Stage Monitor: Needed if a live host or DJ is performing. Recommended: 1 monitor wedge. Rental: $60–$100
- Mixer: Needed for connecting mics, DJ, and music sources. Recommended: 6–12 channel digital mixer. Rental: $100–$200
2. Lighting
Lighting transforms the room from "rented space" to "Pinterest-worthy."
- Uplighting (LED par cans): Needed throughout setup. Use pink, blue, or gold to match the theme. Recommended: 8–12 uplights for a typical hall. Rental: $25–$45 per fixture
- Dance Floor Lighting: Needed if guests will dance after dinner. Recommended: 2 moving heads or LED wash bars. Rental: $150–$300
- Stage / Head Table Lighting: Needed to highlight the mom-to-be and gift table. Recommended: 2 spotlights with pink or amber gels. Rental: $80–$160
- Ambient String Lights / Fairy Lights: Needed for soft photo-friendly glow. Recommended: 4–6 strands. Rental: $40–$90
3. Video
Video equipment is perfect for slideshow tributes, ultrasound reveals, and hashtag montages.
- HD Projector (4,000+ lumens): Needed for indoor slideshow or gender reveal video. Recommended: 1 projector. Rental: $200–$400
- Tripod Screen (8 ft): Needed if no built-in venue screen. Recommended: 1 screen. Rental: $90–$150
- 55"–75" TV Displays: Needed for sweetheart-table photo loops or social wall. Recommended: 1–2 TVs on stands. Rental: $200–$450 each
4. DJ / Music
Music sets the vibe — from soft jazz brunch to full reception party.
- DJ Controller (Pioneer DDJ or similar): Needed if hiring a DJ or running playlists live. Recommended: 1 controller. Rental: $150–$300
- Turntables (Pioneer CDJs): Needed for pro DJs only. Recommended: 2 CDJs + DJM mixer. Rental: $400–$700
- DJ Booth Façade: Needed for clean visual presentation. Recommended: 1 white or themed façade. Rental: $125–$250
5. Extras That Wow
These are the upgrades guests post about all weekend.
- Photo Booth (with props): Needed for the entire event. Recommended: 1 open-air booth with backdrop. Rental: $500–$900
- Low-Lying Fog Machine: Needed for first-dance or reveal moment. Recommended: 1 dry-ice style machine. Rental: $200–$350
- Confetti Cannons (pink/blue): Needed for gender reveal. Recommended: 4–6 handheld cannons. Rental: $80–$150
- Cold Spark Machines: Needed for grand entrance or cake cutting. Recommended: 2 units. Rental: $250–$400
Ready to Rent? Book With Event Rentals NYC
We deliver, set up, and break down — so you focus on celebrating, not cables. Event Rentals NYC, a KLAV Group company, has produced 1,000+ events for clients like Madison Square Garden, Hillsong NYC, Marriott Hotels, and Facebook.
Call us today: 646-280-9522
Email: ozzy@klavgroup.com
Visit: eventrentals.nyc
Book your Philadelphia baby shower AV package now and get a free site consultation.