Baby Shower AV Equipment Checklist — Milwaukee

Presented by Event Rentals NYC, a KLAV Group company — trusted by Madison Square Garden, Barclays Center, Facebook, and Ogilvy.

A Baby Shower should feel warm, celebratory, and effortlessly smooth. Whether you are hosting 30 guests in a private home or 150 in a Milwaukee banquet hall, the right AV setup keeps speeches audible, photos flattering, and the dance floor alive. Use this checklist to plan your rental order.

1. Sound

• PA Speaker System — Needed for announcements, games, and background music. Recommended: 2 powered speakers (12"–15") on stands. Rental: $150–$300.
• Wireless Microphones — For toasts, games, and the parents-to-be. Recommended: 2 handheld wireless mics. Rental: $75–$150.
• Stage Monitor — Only if you have live performers or a speaker presentation. Recommended: 1 floor wedge. Rental: $60–$120.
• Audio Mixer — Needed to balance mics, music, and video audio. Recommended: 1 compact 6–8 channel mixer. Rental: $75–$150.

2. Lighting

• Uplighting — Sets mood and matches baby shower color palette (pink, blue, gold, sage). Recommended: 8–12 battery LED uplights. Rental: $25–$40 each.
• Dance Floor Lighting — Needed if guests will dance after dinner. Recommended: 2 moving-head or wash lights. Rental: $150–$300.
• Stage/Speaker Lighting — Illuminates the honoree during speeches or reveals. Recommended: 2 LED pars on stands. Rental: $80–$150.
• Ambient String Lights — Adds warmth and photo-worthy glow. Recommended: 50–100 ft bistro or fairy lights. Rental: $75–$200.

3. Video

• Projector — Needed for slideshows, sonogram reveals, or baby photo montages. Recommended: 1 HD projector (5,000+ lumens). Rental: $200–$400.
• Projection Screen — Paired with the projector. Recommended: 1 tripod or fast-fold screen (8–10 ft). Rental: $100–$250.
• TV Displays — Great for looping reels or welcome signage. Recommended: 1–2 55" displays on stands. Rental: $200–$400 each.

4. DJ / Music

• DJ Controller — Needed for a mixed-music reception. Recommended: 1 Pioneer DDJ or equivalent. Rental: $150–$300.
• Turntables — Optional for professional DJs. Recommended: 2 Pioneer CDJs + mixer. Rental: $400–$700.
• DJ Booth/Facade — Clean, branded front for photos. Recommended: 1 LED or white scrim booth. Rental: $150–$300.

5. Extras

• Photo Booth — High-engagement guest keepsake. Recommended: 1 open-air booth with backdrop and props. Rental: $500–$900.
• Fog Machine — Low-lying fog for gender reveal moments. Recommended: 1 low-fog machine. Rental: $100–$200.
• Confetti Cannon — For reveals and grand entrances. Recommended: 2–4 handheld cannons or 1 electric launcher. Rental: $50–$150.

Estimated Total Investment

A typical Milwaukee Baby Shower package runs $1,200–$3,500 depending on guest count and venue size. We deliver, set up, operate, and strike — so you can focus on celebrating.

Rent From Event Rentals NYC

With 20+ years of production experience and 1,000+ events delivered, Event Rentals NYC (a KLAV Group company) brings Fortune 500 standards to every Baby Shower — including Milwaukee.

Call 646-280-9522 or email ozzy@klavgroup.com to reserve your package today. Nationwide delivery available.