The Complete AV Equipment Checklist for a Baby Shower in Indianapolis

Brought to you by Event Rentals NYC, a KLAV Group company — trusted by Madison Square Garden, Barclays Center, Hillsong NYC, and 1,000+ events nationwide.

Planning a baby shower in Indianapolis? Whether you're hosting at a private home, the Indianapolis Central Library, a downtown venue, or a backyard celebration, the right AV setup transforms a sweet gathering into an unforgettable experience. Use this practical checklist to make sure nothing gets missed.

1. Sound

Clear audio is the backbone of every event — guests need to hear toasts, games, and the playlist without distortion.

• PA Speaker System — Needed for venues over 500 sq ft or any outdoor setup. Recommended: 1 pair of powered speakers (12" or 15") for 30–80 guests. Rental: $150–$300/day.
• Wireless Microphones — Needed for speeches, games, and gender reveal announcements. Recommended: 2 handheld wireless mics. Rental: $50–$100 each/day.
• Stage Monitor — Needed if you have live performers, a singer, or speakers facing away from the main PA. Recommended: 1 monitor wedge. Rental: $75–$125/day.
• Audio Mixer — Needed to balance mics, music, and any laptop playback. Recommended: 1 compact 8-channel mixer. Rental: $75–$150/day.

2. Lighting

Lighting sets the mood — soft pastels for daytime showers, warm ambient glows for evening events.

• LED Uplighting — Needed to wash walls in pink, blue, gold, or neutral tones matching your theme. Recommended: 8–12 wireless LED uplights. Rental: $25–$45 per fixture/day.
• Dance Floor Lighting — Needed if guests will dance after dinner. Recommended: 2 moving-head fixtures or a pin-spot package. Rental: $150–$300/day.
• Stage / Cake Table Lighting — Needed to spotlight the dessert table, gift area, or photo backdrop. Recommended: 2 pin spots. Rental: $50–$100 each/day.
• Ambient String Lights / Bistro Lights — Needed for outdoor or rustic venues. Recommended: 50–100 ft of warm white bistro lights. Rental: $75–$200/day.

3. Video

Video adds storytelling — slideshows of the parents-to-be, ultrasound reveals, and shared family memories.

• Projector — Needed for slideshows or video messages from out-of-town family. Recommended: 1 HD projector (4,000+ lumens). Rental: $200–$400/day.
• Projection Screen — Needed wherever you use a projector. Recommended: 1 screen, 8 ft to 10 ft wide. Rental: $100–$250/day.
• TV Displays — Needed at smaller venues or for looping baby photos near the entrance. Recommended: 1–2 55" LED displays on stands. Rental: $150–$300 each/day.

4. DJ / Music

Music keeps energy flowing through games, dining, and dancing.

• DJ Controller — Needed for a hired DJ or tech-savvy host. Recommended: 1 Pioneer DDJ controller. Rental: $150–$300/day.
• Turntables — Needed for old-school DJs or vinyl-themed showers. Recommended: 2 turntables + mixer. Rental: $300–$500/day.
• DJ Booth Façade — Needed to keep the setup looking polished in photos. Recommended: 1 white scrim booth. Rental: $100–$200/day.

5. Extras

The finishing touches that turn a nice party into a viral one.

• Photo Booth — Needed for guest takeaways. Recommended: 1 open-air booth with props + instant prints. Rental: $400–$800/event.
• Fog / Haze Machine — Needed for dramatic gender reveal moments. Recommended: 1 low-lying fog machine. Rental: $75–$150/day.
• Confetti Cannon — Needed for the big reveal. Recommended: 2 cannons (pink or blue). Rental: $50–$100 each.

Rent Everything in One Call

Skip the headache of coordinating five different vendors. Event Rentals NYC delivers, sets up, operates, and breaks down every item on this list — anywhere in Indianapolis or nationwide. Backed by 20+ years of production experience and a roster that includes Madison Square Garden and UBS Arena.

Call 646-280-9522 or email ozzy@klavgroup.com to lock in your Baby Shower AV package today.