Baby Shower AV Equipment Checklist — French Quarter

Brought to you by Event Rentals NYC, a KLAV Group company.

Planning a Baby Shower in the French Quarter? The charm of wrought-iron balconies, jazz-soaked courtyards, and historic venues deserves production that feels polished, warm, and intimate. Use this practical checklist to make sure nothing is missed. Every item below includes when you need it, the recommended quantity for a typical 40–80 guest Baby Shower, and the current rental cost range.

Sound

• PA Speakers (powered, 12") — Need by load-in, 3 hours before guests. Quantity: 2. Rental range: $150–$250.
• Wireless Handheld Microphone — For toasts, games, and the mom-to-be speech. Quantity: 2. Rental range: $75–$125 each.
• Lavalier Microphone — For a host or emcee moving through the room. Quantity: 1. Rental range: $60–$100.
• Stage Monitor — If a live musician or jazz duo performs. Quantity: 1. Rental range: $75–$125.
• Digital Mixer (8–12 channel) — Need at setup, essential if combining DJ, live music, and mics. Quantity: 1. Rental range: $150–$300.

Lighting

• Wireless LED Uplighting — Set to soft pink, blush, or baby blue to transform exposed brick walls. Quantity: 12–16 units. Rental range: $25–$40 per unit.
• Dance Floor Wash Lights — Needed if dancing is planned after cake cutting. Quantity: 4. Rental range: $40–$75 each.
• Stage Front Wash — For the cake table, gift table, or photo moment area. Quantity: 2. Rental range: $50–$90 each.
• Ambient String Lights / Bistro Lighting — Perfect for French Quarter courtyards. Quantity: 100–200 feet. Rental range: $2–$4 per foot installed.

Video

• HD Projector (4,500+ lumens) — For a baby slideshow, sonogram reveal, or "message to baby" videos. Quantity: 1. Rental range: $250–$450.
• 8' Fast-Fold Projection Screen — Front or rear projection ready. Quantity: 1. Rental range: $175–$300.
• 55"–65" TV Display on Stand — For slideshow looping near entry or gift table. Quantity: 1–2. Rental range: $200–$350 each.
• Laptop + HDMI Switcher — Required for smooth playback. Quantity: 1 set. Rental range: $150–$250.

DJ and Music

• Professional DJ Controller (Pioneer DDJ series) — Needed if you have a DJ friend or hired pro. Quantity: 1. Rental range: $200–$400.
• Turntables (CDJs or vinyl) — For DJs who need a club-grade setup. Quantity: 2. Rental range: $250–$400 each.
• DJ Booth Facade with White Scrim — Clean, photo-friendly look. Quantity: 1. Rental range: $150–$275.
• DJ Booth Monitor — So the DJ can mix cleanly. Quantity: 1. Rental range: $75–$125.

Extras

• Open-Air Photo Booth with Custom Backdrop — Need 2 hours to set up and brand. Quantity: 1. Rental range: $600–$1,200.
• Low-Lying Fog Machine (dry ice effect) — For cake reveal or gender reveal moment. Quantity: 1. Rental range: $250–$400.
• Confetti Cannons (pink / blue / neutral) — For the big reveal. Quantity: 2–4. Rental range: $40–$75 each.
• Marquee Letter Lights ("BABY" or baby name) — Showstopper for photos. Quantity: 1 set. Rental range: $300–$600.

Ready to Book?

Event Rentals NYC handles delivery, setup, and on-site AV techs across all five boroughs and destination events in the French Quarter. Our KLAV Group engineers have produced over 1,000 events for venues like Madison Square Garden, Hillsong NYC, and the Marriott.

Rent your Baby Shower AV package from Event Rentals NYC today. Call 646-280-9522 or email ozzy@klavgroup.com for a same-day quote.