Baby Shower AV Equipment Checklist
Event Rentals NYC - A KLAV Group Company | Columbus, Ohio
Planning a memorable baby shower in Columbus? This comprehensive AV equipment checklist will help you select the right audio, visual, and entertainment equipment to create the perfect celebration. Each item includes timing recommendations, typical quantities for a standard baby shower (50-100 guests), and estimated rental costs.
Sound Equipment
PA System (Speakers)
When Needed: Delivery 2-3 hours before event; pickup within 24 hours
Quantity: 2 main speakers + 1-2 subwoofers
Cost Range: $200-$400
Notes: Essential for speeches, games announcements, and DJ music. Quality speakers ensure clear audio throughout your venue.
Microphones
When Needed: Day-of setup, 2-3 hours before event start
Quantity: 2 wireless handheld mics + 1 stand mic
Cost Range: $75-$150
Notes: Perfect for toasts, games hosting, and guest announcements. Wireless options provide flexibility and mobility.
Monitor Speakers
When Needed: Setup day, 2 hours prior
Quantity: 1-2 stage monitors
Cost Range: $50-$100
Notes: Helpful if you have a stage area where speakers or entertainers need to hear themselves clearly.
Audio Mixer
When Needed: Day-of, 2-3 hours before event
Quantity: 1 professional mixer
Cost Range: $50-$150
Notes: Controls all audio inputs and outputs. Often included with DJ packages or PA system rentals.
Lighting Equipment
Uplighting
When Needed: Setup 2 hours prior; operational at sunset
Quantity: 8-12 LED uplights
Cost Range: $150-$300
Notes: Creates ambient atmosphere and highlights venue features. Customizable colors match your baby shower theme.
Dance Floor Lighting
When Needed: Evening events; setup 2 hours prior
Quantity: 1 LED dance floor with integrated lighting
Cost Range: $100-$250
Notes: Synchronizes with music; creates fun, energetic atmosphere for dancing and celebrations.
Stage Lighting
When Needed: Day-of setup, 2 hours before
Quantity: 4-6 stage lights
Cost Range: $100-$200
Notes: Spotlights presenters
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