AV Equipment Checklist for Award Ceremonies
SoHo Event Planning Guide | Event Rentals NYC (A KLAV Group Company)
Sound System
PA System (Main Speakers)
When You Need It
Setup 2-3 hours before ceremony; essential for speeches and announcements
Recommended Quantity
2-4 main speakers (2,000-4,000 watts depending on venue size)
Rental Cost
$400-$800 for 4-hour rental
Wireless Microphones
When You Need It
Throughout entire event for award presenters, winners, and speakers
Recommended Quantity
3-4 cordless handheld mics; 1-2 lavalier mics for hosts
Rental Cost
$150-$300 per mic; $450-$900 for complete set
Monitor Speakers
When You Need It
During speeches and performances for on-stage talent to hear themselves
Recommended Quantity
2-4 floor monitors (12-15 inches)
Rental Cost
$200-$400 for full event
Mixing Console
When You Need It
Complete event setup; requires certified sound technician
Recommended Quantity
1 digital mixer (16-24 channels recommended)
Rental Cost
$300-$600 plus technician fees ($75-$150/hour)
Lighting
Stage Lighting
When You Need It
Setup before ceremony; use during awards presentation and speeches
Recommended Quantity
4-6 LED par cans; 2-3 spotlights
Recommended Resources
Get a Free AV Quote
Ready to get started? Reach out today.
Get a Free AV QuoteRelated Services
Bubble Machine Rental for Bodybuilding Show in Houston
Podium Microphone Rental for 50th Birthday in Phoenix
PA System Rental for Bridal Shower in Fresno
Dance Floor Lighting Rental for Corporate Event in Philadelphia
Complete AV Checklist for Your Charity Event in Raleigh
Photo Booth Rental for Product Demo in Houston