AV Equipment Checklist for an Award Ceremony in Savannah

Brought to you by Event Rentals NYC — a KLAV Group company.

Award ceremonies demand polish. Crystal-clear audio for acceptance speeches, cinematic lighting for the stage walk, and flawless video playback for tribute reels. Whether you're hosting at the Savannah Convention Center, the Plant Riverside District, or a historic ballroom downtown, this checklist will keep your production tight and your honorees beaming.

Sound

The single most important category. If guests can't hear the winners, the night fails.

• Line-Array PA System — Needed for any room over 200 guests. Recommended: 2 main tops + 2 subs for rooms up to 400 pax; double for 600+. Cost: $600–$1,800.
• Wireless Handheld Mics (Shure ULX-D or QLX-D) — Needed for emcee, presenters, and acceptance speeches. Recommended: 4–6 units. Cost: $75–$150 per mic.
• Wireless Lavalier Mics — Needed for keynote speakers or hosts who move. Recommended: 2 units. Cost: $85–$150 per mic.
• Stage Monitors — Needed for live music or band performances during the ceremony. Recommended: 2–4 wedges. Cost: $75–$125 per wedge.
• Digital Mixer (Yamaha QL5 / Allen & Heath SQ-6) — Needed throughout the entire event. Recommended: 1 mixer + 1 audio engineer. Cost: $400–$900.

Lighting

Lighting transforms a ballroom into a moment.

• LED Wireless Uplighting — Needed during cocktail hour and dinner. Recommended: 16–24 fixtures for a 400-guest room. Cost: $30–$50 per fixture.
• Dance Floor Wash & Intelligent Movers — Needed after the awards portion. Recommended: 4–8 moving heads. Cost: $75–$150 per head.
• Stage Front & Key Lighting — Needed for award presentation segment. Recommended: 6–8 ellipsoidals + truss. Cost: $500–$1,200 package.
• Ambient Pin-Spotting — Needed for centerpieces and dinner tables. Recommended: 1 pin-spot per table. Cost: $25–$40 per spot.

Video

Award ceremonies live and die by the screens.

• 10K-Lumen Projector — Needed for tribute reels and winner playback. Recommended: 1 main + 1 backup. Cost: $650–$1,500.
• 12ft Fast-Fold Screen — Needed centered behind stage. Recommended: 1 large center + 2 IMAG side screens for 500+ pax. Cost: $300–$700 per screen.
• 55"–75" TV Displays — Needed at sponsor tables, registration, or red carpet. Recommended: 2–4 units. Cost: $200–$400 per unit.
• Video Switcher (Roland V-1HD / ATEM Mini Pro) — Needed for live IMAG and reel cues. Recommended: 1 unit + operator. Cost: $300–$700.

DJ & Music

• Pioneer DJ Controller (DDJ-FLX10 / CDJ-3000 + DJM-A9) — Needed during cocktail hour and after-party. Recommended: 1 setup. Cost: $350–$900.
• Turntables (Technics 1200s) — Needed if you've booked a Latin or hip-hop DJ. Recommended: 2 + Rane mixer. Cost: $400–$700.
• LED DJ Booth Facade — Needed front-of-stage during reception. Recommended: 1 booth. Cost: $250–$500.

Extras

• Open-Air Photo Booth with Backdrop — Needed during cocktail hour. Recommended: 1 booth + attendant. Cost: $600–$1,200.
• Low-Lying Fog Machine — Needed for grand entrances or first dance. Recommended: 1–2 units. Cost: $150–$300 per unit.
• Confetti Cannons (CO2-powered) — Needed for the final award reveal. Recommended: 4–6 cannons. Cost: $75–$125 per cannon.

Rent the Full Package — Delivered to Savannah

Event Rentals NYC, a KLAV Group company, has produced over 1,000 events for clients including Madison Square Garden, Barclays Center, and the Marriott. We deliver, set up, run the show, and strike — anywhere on the East Coast, including Savannah.

Call 646-280-9522 or email ozzy@klavgroup.com for a same-day quote.