Award Ceremony AV Equipment Checklist — Pittsburgh

Presented by Event Rentals NYC, a KLAV Group company. Backed by 1,000+ events produced for clients like Madison Square Garden, Barclays Center, Hillsong NYC, and Nickelodeon.

Planning an award ceremony in Pittsburgh? Whether you're honoring corporate achievers, industry leaders, or community heroes, the AV setup makes or breaks the night. Use this checklist to make sure every handshake, speech, and trophy moment lands perfectly.

Sound

Clear audio is non-negotiable — guests must hear every name, every thank-you, every standing ovation.

• PA Speakers (Line Array or Powered Mains) — When: throughout the event. Quantity: 2–4 tops plus 2 subs for 150–400 guests. Cost: $400–$1,200.
• Wireless Handheld Microphones — When: presenter handoffs and acceptance speeches. Quantity: 4–6 mics (two active, rest on standby). Cost: $75–$150 per mic.
• Wireless Lavalier Microphones — When: emcee and keynote speaker. Quantity: 2. Cost: $100–$175 per lav.
• Stage Monitors — When: live speeches, live band, musical guests. Quantity: 2–4. Cost: $100–$200 each.
• Digital Mixing Console (16–32 channel) — When: full show runtime. Quantity: 1. Cost: $250–$600.

Lighting

Lighting sets the tone between prestige and celebration. Honor the winners, then ignite the afterparty.

• LED Uplighting (Wireless, Color-Programmable) — When: cocktail hour through closeout. Quantity: 12–24 fixtures. Cost: $30–$50 per fixture.
• Stage Wash Lighting — When: presentations and speeches. Quantity: 4–8 PAR cans or moving heads. Cost: $40–$100 each.
• Dance Floor Lighting Package — When: after formal program. Quantity: 4–6 moving heads plus haze machine. Cost: $300–$700.
• Ambient Pin Spots — When: highlighting centerpieces, awards display, logo. Quantity: 8–12. Cost: $15–$25 per spot.
• Gobo/Custom Logo Projector — When: branding the room. Quantity: 1–2. Cost: $150–$300 each.

Video

Nominee reels, sponsor loops, and winner walk-ups all live on screen.

• HD Projector (7,000–10,000 lumens) — When: program segments. Quantity: 1–2. Cost: $400–$900 each.
• Fast-Fold Projection Screen (9'x16' or 10'x20') — When: with projector. Quantity: 1–2. Cost: $250–$550 each.
• 55"–75" TV Displays on Truss Stands — When: lobby, side walls, sponsor content. Quantity: 2–4. Cost: $175–$350 each.
• Video Switcher & Laptop — When: full runtime. Quantity: 1 kit. Cost: $300–$600.

DJ & Music

Keep energy high between awards and turn the room into a celebration afterward.

• Pro DJ Controller (Pioneer DDJ or CDJ Setup) — When: pre-show, interludes, afterparty. Quantity: 1. Cost: $150–$400.
• Turntables (if vinyl requested) — When: specialty performances. Quantity: 2. Cost: $200–$350.
• Lighted DJ Booth/Facade — When: visible all night. Quantity: 1. Cost: $150–$300.

Extras

The memorable touches guests talk about for months.

• Photo Booth (360 or Mirror) — When: cocktail hour through afterparty. Quantity: 1. Cost: $600–$1,500.
• Low-Fog Machine — When: winner walk-ups and dance floor open. Quantity: 1–2. Cost: $100–$200 each.
• Confetti Cannons (CO2) — When: top award reveal and finale. Quantity: 2–4. Cost: $75–$150 per blast.

Book Your Pittsburgh Award Ceremony With Event Rentals NYC

Event Rentals NYC delivers, installs, operates, and strikes — nationwide, including Pittsburgh. Same production team trusted by MSG, UBS Arena, and Barclays Center.

Call 646-280-9522 or email ozzy@klavgroup.com for a same-day quote. Rent from Event Rentals NYC and produce an award ceremony Pittsburgh won't forget.