Award Ceremony AV Equipment Checklist
Complete Audio/Visual Setup Guide for Philadelphia Events
From Event Rentals NYC — A KLAV Group Company
Sound System
Professional PA System
When You Need It
2 days before setup; Test 4 hours before event
Recommended Qty
2-4 main speakers + 2 subwoofers (for 200-500 guests)
Rental Cost
$800–$1,500
Essential for speeches, announcements, and audience reach. Ensure coverage throughout venue.
Wireless Microphones
When You Need It
Delivery 1 day prior; Battery check 2 hours before
Recommended Qty
3-4 handheld + 1-2 lavalier mics
Rental Cost
$150–$400 per mic
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