AV Equipment Checklist for Award Ceremonies in Midtown Atlanta

Brought to you by Event Rentals NYC, a KLAV Group company — 20+ years of production experience for venues like Madison Square Garden, Barclays Center, and UBS Arena.

An award ceremony in Midtown Atlanta blends prestige with energy. Whether you are honoring industry leaders at the Fox Theatre, the Georgian Terrace, or a Peachtree Street ballroom, your AV setup must deliver crystal-clear speeches, flawless music, and a stage your winners will remember. Use this checklist to plan every element with confidence.

Sound

Speech intelligibility is non-negotiable. Award ceremonies live or die on whether the back row hears the acceptance.

• PA System (line array, 2,000W+): Need it from doors-open through closing remarks. Quantity: 2 main speakers + 2 subs for 200–400 guests. Cost: $600–$1,500.
• Wireless Handheld Microphones (Shure ULX-D or QLX-D): Need during presentations and acceptance speeches. Quantity: 4–6 mics. Cost: $75–$150 per mic.
• Lavalier Mics: Need for hosts and emcees. Quantity: 2. Cost: $100–$175 each.
• Stage Monitors: Need so presenters hear themselves. Quantity: 2 wedges. Cost: $125–$250 each.
• Digital Mixer (Yamaha QL5 or Allen & Heath SQ-6): Need throughout the event. Quantity: 1. Cost: $400–$900.

Lighting

Lighting separates a banquet from a broadcast-worthy ceremony.

• LED Uplighting (wireless, color-programmable): Need for room ambiance and brand color match. Quantity: 16–24 fixtures. Cost: $25–$50 per fixture.
• Dance Floor Lighting (moving heads + wash): Need post-ceremony. Quantity: 4–6 fixtures. Cost: $400–$800 package.
• Stage Wash & Key Lighting: Need for clean video capture of winners. Quantity: 4–6 LED par fixtures. Cost: $300–$600.
• Ambient Pin Spots: Need to highlight centerpieces and trophies. Quantity: 10–20. Cost: $15–$25 each.

Video

Every winner deserves to see their name on screen.

• HD Projector (10,000 lumens): Need for nominee reels and sponsor logos. Quantity: 1–2. Cost: $600–$1,200 each.
• Front/Rear Projection Screen (12'–16'): Need paired with projector. Quantity: 1–2. Cost: $300–$700 each.
• 55"–75" TV Displays: Need for sponsor loops and overflow viewing. Quantity: 2–4. Cost: $200–$450 each.
• Video Switcher & Laptop: Need to cut between speaker camera, slides, and reels. Quantity: 1. Cost: $250–$500.

DJ & Music

Walk-on music and after-party energy come from a proper booth.

• DJ Controller (Pioneer DDJ-FLX10 or CDJ-3000 pair): Need from cocktail hour to after-party. Quantity: 1 setup. Cost: $300–$600.
• Turntables (Technics 1200s): Optional for vinyl-forward DJs. Quantity: 2. Cost: $200–$400.
• DJ Booth Facade (LED-lit): Need for clean stage look. Quantity: 1. Cost: $250–$500.

Extras

The details guests remember and post about.

• Photo Booth (open-air with backdrop): Need during cocktail and after-party. Quantity: 1. Cost: $700–$1,500.
• Low-Lying Fog Machine: Need for winner walk-ons. Quantity: 1–2. Cost: $150–$300 each.
• Confetti Cannons (CO2): Need for the final award reveal. Quantity: 2–4. Cost: $100–$200 each.

Book Your Atlanta Award Ceremony Today

Event Rentals NYC delivers Fortune 500–grade AV anywhere in Midtown Atlanta — fully crewed or dry-hire. We have produced 1,000+ events and our team handles load-in, programming, and on-site engineering so you focus on the winners.

Call 646-280-9522 or visit eventrentalsnyc.com to lock in your date.