AV Equipment Checklist for Award Ceremonies in Atlanta

Brought to you by Event Rentals NYC, a KLAV Group company — 20+ years producing award-winning events at venues like Madison Square Garden, Barclays Center, and UBS Arena.

Planning an award ceremony in Atlanta? Whether it's a corporate gala at the Fox Theatre, a nonprofit honors night downtown, or a private industry recognition dinner in Buckhead, your AV setup determines whether the night feels world-class or amateur. Use this practical checklist to spec your event with confidence.

Sound

Crystal-clear audio is non-negotiable for an award ceremony — every speech, name announcement, and acceptance moment must be heard.

• Line Array PA System — Needed for venues 150+ guests. Recommended: 1 left/right cluster with subwoofer. Rental range: $800–$2,500/day.
• Wireless Handheld Microphones — For presenters and winners. Recommended: 4–6 units (Shure ULX-D or QLX-D). Rental range: $75–$150 per mic/day.
• Wireless Lavalier Mics — For host or emcee. Recommended: 2 units. Rental range: $85–$175 per mic/day.
• Stage Monitors — So presenters hear themselves clearly. Recommended: 2 wedges. Rental range: $150–$300/day.
• Digital Mixer — Yamaha QL5 or Allen & Heath SQ6. Required for any event with 4+ mic inputs. Rental range: $400–$900/day.

Lighting

Lighting transforms an ordinary ballroom into a premium award stage. Plan lighting after you confirm your venue floor plan.

• Uplighting (LED) — Wash room walls in brand colors. Recommended: 16–24 fixtures. Rental range: $25–$50 per fixture/day.
• Stage Wash Lighting — Front and back light for honorees. Recommended: 6–10 LED PARs + 2 follow spots. Rental range: $600–$1,500/day.
• Dance Floor Lighting — Moving heads for the after-party. Recommended: 4–8 fixtures. Rental range: $400–$1,200/day.
• Ambient/Pin Spot Lighting — Highlight centerpieces and award tables. Recommended: 1 pin spot per table. Rental range: $15–$30 per pin/day.

Video

Video gear handles the sizzle reels, sponsor logos, winner walk-up graphics, and IMAG projection.

• Projector (10K–20K lumens) — Required for ballrooms with ambient light. Recommended: 1–2 units. Rental range: $1,200–$3,500/day.
• Projection Screens (12'–16') — Recommended: 2 (left and right of stage). Rental range: $300–$800 per screen/day.
• 55"–75" TV Displays — For sponsor loops at registration and lounge areas. Recommended: 2–4 units. Rental range: $200–$500 per display/day.
• Video Switcher + Operator — Roland V-160HD or similar. Required for any multi-source event. Rental range: $500–$1,200/day + tech labor.

DJ / Music

Live music or DJ entertainment elevates the cocktail hour and post-ceremony reception.

• DJ Turntables (Pioneer CDJ-3000) — Recommended: pair of 2. Rental range: $300–$500 per pair/day.
• DJ Controller (Pioneer DDJ-FLX10) — All-in-one alternative. Rental range: $200–$400/day.
• Pioneer DJM Mixer — Recommended: DJM-A9. Rental range: $250–$450/day.
• Branded DJ Booth Facade — White scrim or LED-lit. Rental range: $300–$700/day.

Extras

The premium touches that guests post about online — and that sponsors love.

• Photo Booth (360 or Mirror) — Recommended: 1 booth with attendant. Rental range: $800–$2,000/event.
• Low-Lying Fog Machine — For winner walk-ups. Recommended: 2 units. Rental range: $150–$400 per unit/day.
• Confetti Cannons (CO2) — For finale moment. Recommended: 4–6 cannons. Rental range: $100–$250 per cannon/event.

Rent Your Award Ceremony AV from Event Rentals NYC

Event Rentals NYC delivers anywhere in the continental United States, including full-service Atlanta production with experienced touring engineers. Call 646-280-9522 or email ozzy@klavgroup.com to lock in your award ceremony date and request a same-day quote. Trusted by Madison Square Garden, Hillsong NYC, Facebook, and Maserati.