AV Equipment Checklist for an Anniversary Celebration in Tampa

Presented by Event Rentals NYC — a KLAV Group company with 20+ years producing elite events for clients like Madison Square Garden, Barclays Center, Marriott, Hillsong NYC, and Ogilvy. Whether you're celebrating 10 years or 50, your anniversary deserves the same production standard as a Fortune 500 gala. Use this checklist to plan a flawless night in Tampa.

1. Sound System

Book your sound package 4–6 weeks out. Tampa venues vary wildly in acoustics, so a professional PA is non-negotiable.

• PA Speakers (Main + Subs): 2 mains + 2 subs for 100–150 guests; 4 mains + 4 subs for 200+. Rental: $350–$900.
• Wireless Microphones: 2 handheld + 1 lavalier for toasts, vows, and the host. Rental: $60–$150 per mic.
• Stage Monitors: 2 wedge monitors if live music or a band is performing. Rental: $100–$250.
• Digital Mixer: 16-channel minimum; 24-channel for live bands. Rental: $200–$500.
• Sound Engineer: Required for any event with a live performer. $400–$750 for the night.

2. Lighting

Lighting transforms a ballroom into a memory. Lock it in 3–4 weeks before the event.

• Uplighting (LED): 12 units for 100 guests; 20–24 for 200+. Wireless, battery-powered, color-matched to your theme. Rental: $25–$45 per unit.
• Dance Floor Lighting: 2 moving heads + 2 wash lights + 1 hazer. Rental: $300–$600.
• Stage Lighting: 4 front wash + 2 back wash if you have a head table or live act. Rental: $250–$500.
• Ambient/Pin-Spot Lighting: 1 pin-spot per centerpiece (8–15 tables typical). Rental: $20–$35 each.
• Custom Monogram Gobo: Project your initials and anniversary year on the dance floor or wall. Rental: $250–$400.

3. Video

Video is how you tell your love story. Reserve 3 weeks out; content prep takes time.

• HD Projector (5,000+ lumens): 1 for indoor rooms under 2,000 sq ft; 2 for larger venues. Rental: $400–$900.
• Projection Screen: 1 rear-projection screen, 9x12 ft minimum. Rental: $200–$500.
• TV Displays (55"–75"): 2–4 units for slideshow loops and entry signage. Rental: $150–$350 each.
• Video Switcher + HDMI Run: Required if mixing live camera with slideshow. Rental: $200–$400.

4. DJ / Music

Book your DJ gear alongside the DJ — 6 weeks minimum for Tampa Saturdays.

• DJ Controller (Pioneer DDJ or CDJ setup): 1 complete rig. Rental: $300–$700.
• Turntables (Technics 1200s): 2 if vinyl is requested. Rental: $200–$400.
• DJ Booth Facade (LED-lit): 1 branded or white facade. Rental: $150–$350.
• Backup Laptop + Cables: Always have redundancy. Rental: $75–$150.

5. Extras That Make the Night Unforgettable

• Photo Booth (Open-Air or 360): Book 4 weeks out. Rental: $700–$1,500 for 4 hours.
• Low-Lying Fog Machine: 1 unit for the first dance "dancing on clouds" effect. Rental: $200–$350.
• Confetti Cannons (CO2): 2–4 units for the grand entrance or last dance. Rental: $150–$300 each.
• Cold Sparklers: 4 units for toast or cake cutting. Rental: $400–$600.

Ready to Rent in Tampa?

Event Rentals NYC ships anywhere in the continental U.S. and provides full-service setup, on-site engineers, and 24/7 support. We've produced 1,000+ events for the most demanding clients in the country — your anniversary will be handled with the same precision.

Call 646-280-9522 or email ozzy@klavgroup.com to lock in your Tampa date. Ask about our anniversary package — bundled sound, lighting, and DJ gear at 15% off.