AV Equipment Checklist for an Anniversary in River North

By Event Rentals NYC — a KLAV Group Company

An Anniversary in River North deserves the same caliber of production we deliver at Madison Square Garden, Webster Hall, and the Marriott. Use this checklist to plan every piece of audio, video, and lighting your celebration needs — with quantities and price ranges based on a typical 75–150 guest Anniversary event.

Sound Equipment

• Powered PA Speakers (QSC K12.2 or JBL EON): Needed when guest count exceeds 50 or the venue is larger than 1,500 sq ft. Recommended quantity: 2 mains plus 1 subwoofer for dancing. Rental range: $150–$350 per speaker, $200 for the sub.
• Wireless Handheld Microphones (Shure BLX or QLX-D): Essential for toasts, speeches, and the anniversary couple's remarks. Recommended quantity: 2 (primary plus backup). Rental range: $75–$150 per mic, per day.
• Wireless Lavalier Mic: Useful if an emcee or officiant is leading a vow renewal segment. Quantity: 1. Rental range: $85–$125.
• Stage Monitor Wedge: Required if a live band, vocalist, or string trio is performing. Quantity: 1–2. Rental range: $100–$175 each.
• 12-Channel Digital Mixer (Yamaha TF1 or Behringer X32): Needed any time you have 4+ audio inputs running. Quantity: 1. Rental range: $200–$450.

Lighting

• Wireless LED Uplights: Wash the venue walls in your wedding/anniversary colors — gold, blush, navy. Quantity: 12–20 for an average River North loft. Rental range: $25–$45 per fixture.
• Dance Floor Lighting (moving heads or wash bars): Critical once the formal dinner ends. Quantity: 4–6 fixtures plus a hazer. Rental range: $75–$150 each; haze machine $125.
• Stage / Sweetheart Table Wash: Hits the head table for photos and toasts. Quantity: 2 LED PAR cans. Rental range: $35–$60 each.
• Ambient Pin-Spotting: Highlights centerpieces and the cake table. Quantity: 6–10. Rental range: $20–$35 per pinspot.

Video

• 5,000-Lumen HD Projector: Needed for slideshows of the couple's journey or live IMAG. Quantity: 1. Rental range: $350–$650.
• 9'x12' Fast-Fold Screen with Drape Kit: Pairs with the projector for a clean front-of-house look. Quantity: 1. Rental range: $250–$450.
• 55" or 65" 4K TV Displays on Stands: Great for guest-book digital signage, photo loops, or table assignments. Quantity: 2. Rental range: $200–$375 each.
• HDMI Switcher + Laptop Feed: Quantity: 1. Rental range: $150.

DJ and Music

• Pioneer DJ Controller (DDJ-FLX10) or CDJ-3000 Pair: Needed if you've hired a DJ — most River North Anniversaries do. Quantity: 1 setup. Rental range: $250–$600.
• Turntables (Technics 1200s): For vinyl-style sets. Quantity: 2. Rental range: $150 each.
• Pro DJ Booth Facade with LED Front: Hides cables and looks polished in photos. Quantity: 1. Rental range: $200–$400.

Extras That Elevate the Night

• Open-Air Photo Booth with Backdrop and Props: Quantity: 1. Rental range: $600–$1,200 for 4 hours.
• Low-Lying Fog Machine for First Dance: Quantity: 1. Rental range: $200–$350.
• Confetti Cannons or CO2 Jets: Quantity: 2–4. Rental range: $75–$200 each.
• Cold Sparklers for the Grand Entrance: Quantity: 2. Rental range: $400–$700 per pair.

Rent Everything from One Trusted Source

Event Rentals NYC, a KLAV Group company, has produced 1,000+ events for clients including Madison Square Garden, Hillsong NYC, Facebook, and Maserati. We deliver, set up, run, and strike — so your Anniversary in River North feels effortless.

Get your free Anniversary AV quote at klavgroup.com or call 646-280-9522 today.