The Complete AV Equipment Checklist for Your Anniversary Celebration in Philadelphia

Planning a milestone Anniversary in Philadelphia? Whether you're hosting 50 guests at a private dining room or 250 at a ballroom along the Benjamin Franklin Parkway, the right AV gear turns a nice party into an unforgettable night. Use this checklist from Event Rentals NYC — a KLAV Group company — to make sure nothing gets missed.

Sound

Sound is non-negotiable. Toasts, speeches, and the first dance only happen once.

• PA Speakers (2–4 powered tops + 2 subs): Needed from cocktail hour through last dance. Recommended for 100–200 guests. Rental: $300–$800.
• Wireless Microphones (2–4 handhelds + 1 lavalier): Needed for toasts, MC, and officiant moments. Recommended quantity: 3 minimum. Rental: $75–$150 per mic.
• Stage Monitors (1–2 wedges): Needed if you have live musicians or a band performing your song. Rental: $100–$200.
• Digital Mixer (12–24 channel): Needed throughout the entire event to balance speeches, music, and live performance. Rental: $200–$500.

Lighting

Lighting transforms a plain banquet hall into the romantic backdrop your Anniversary deserves.

• LED Uplighting (12–24 fixtures): Needed at load-in to wash walls in your color palette. Recommended: 1 fixture every 8–10 feet of perimeter. Rental: $25–$45 per fixture.
• Dance Floor Lighting (4–8 moving heads + haze machine): Needed once dinner ends. Rental: $400–$900.
• Stage Wash (4–6 par cans): Needed if you have a head table, band, or speech area. Rental: $150–$350.
• Ambient Pin Spots (8–16 fixtures): Needed for centerpieces and cake table. Rental: $15–$25 per spot.

Video

A photo montage of the past 10, 25, or 50 years is the emotional centerpiece of any Anniversary.

• Projector (5,000–10,000 lumens): Needed during dinner for the slideshow. Rental: $300–$900.
• Projection Screen (10–16 ft): Front or rear projection. Rental: $200–$500.
• TV Displays (2–4 x 55"–75"): Needed at entrance for welcome graphics and around the room. Rental: $200–$500 per display.
• Video Switcher + HDMI Distribution: Needed if you're running multiple feeds. Rental: $250–$600.

DJ & Music

• DJ Controller (Pioneer DDJ or Rane): Needed for the entire reception. Recommended: 1 unit. Rental: $200–$400.
• Turntables (Pair of Technics 1200s): Needed if you've hired a vinyl DJ. Rental: $250–$450 per pair.
• DJ Booth Façade with LED Front: Needed for a polished look. Rental: $200–$500.
• Headphones & DJ Mixer: Rental: $75–$150.

Extras

The little things guests post about the next morning.

• Photo Booth (open-air or enclosed): Needed during cocktail hour through dessert. Rental: $700–$1,500.
• Low-Lying Fog Machine: Needed for the "dancing on clouds" first dance moment. Rental: $250–$500.
• Confetti Cannons (2–4 units): Needed for the grand entrance or last dance. Rental: $150–$400.
• Sparkler / Cold Spark Machines (2–4 units): Indoor-safe alternative to pyro. Rental: $300–$700.

Rent From Event Rentals NYC

Event Rentals NYC services Philadelphia, the tri-state, and the entire East Coast. We handle delivery, professional setup, on-site engineers, and clean strike — so you actually get to enjoy your Anniversary instead of running cables. Trusted by Madison Square Garden, Marriott, and 1,000+ events.

Call 646-280-9522 or visit eventrentalsnyc.com to lock in your Philadelphia Anniversary today.